Accounting Coordinator (Multiple Openings)
Job Title: Accounting Coordinator (Multiple Openings)
Location: Mostly Mutts Animal Rescue, Kennesaw, GA
Job Type: Full-Time or Part-Time
Position Summary
The Accounting Coordinator supports the day-to-day accounting operations of Mostly Mutts Animal Rescue. This position is responsible for maintaining accurate financial records, completing reconciliations, supporting the month-end close process, and preparing documentation and reports that ensure the organization's financial information is complete, accurate, and timely.
This is a hands-on position in a collaborative accounting department. Responsibilities are divided across the accounting team based on organizational needs and employee strengths, with all Accounting Coordinators cross-trained to provide backup support across multiple accounting functions.
Key Responsibilities
Financial Processing
- Maintain the accounting records for designated revenue sources, payment platforms, bank accounts, and other accounting functions.
- Record financial transactions accurately and timely in QuickBooks.
- Verify deposits and supporting documentation.
- Maintain vendor records and supporting documentation.
- Support payroll-related accounting activities.
- Maintain complete and organized accounting records.
Account Ownership
- Maintain responsibility for designated bank, credit card, investment, and balance sheet accounts.
- Complete reconciliations and supporting schedules.
- Research discrepancies and resolve outstanding items.
- Ensure accounts are complete, accurate, and properly supported.
Month-End Close
- Complete month-end close responsibilities.
- Prepare journal entries and supporting schedules.
- Prepare documentation supporting areas of responsibility.
- Verify accounts are ready for financial statement preparation.
- Meet established month-end deadlines.
Financial Reporting, Audit & Compliance
- Prepare reports and schedules for management, auditors, and regulatory reporting.
- Prepare documentation supporting annual audits and other financial reviews.
- Support sales tax, grant, and restricted fund reporting.
- Maintain documentation supporting compliance with organizational policies and regulatory requirements.
Team Support & Continuous Improvement
- Cross-train in multiple accounting functions and provide backup support for teammates.
- Follow established accounting procedures and internal controls.
- Identify discrepancies, process improvements, and opportunities to increase efficiency.
- Assist with implementing new procedures and systems.
- Perform other accounting and administrative duties as assigned.
Knowledge, Skills & Abilities
- Previous bookkeeping, accounting, office administration, or other experience involving financial records, data entry, reconciliations, or detailed administrative work preferred.
- Nonprofit accounting experience is a plus.
- Experience with QuickBooks or similar accounting software preferred.
- Proficiency with Microsoft Excel and Microsoft Office.
- Strong organizational skills and attention to detail.
- Strong problem-solving skills.
- Ability to manage competing priorities, interruptions, and changing demands while meeting deadlines.
- Dependable with strong follow-through.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively with staff, volunteers, and other departments.
- Comfortable learning new software, systems, and processes.
- Comfortable working around dogs and cats.
- Ability to maintain professionalism and confidentiality.
Physical Requirements
Ability to sit and work at a computer for extended periods.
Employment Requirements
Candidates must successfully complete a criminal background check.
How to Apply
If you would like a rewarding job that helps save lives, please send your resume to
Note
This job description describes the general nature of the position and is not intended to include every duty or responsibility that may be assigned.
About Mostly Mutts Animal Rescue & Adoption, Inc.
Since 2004, Mostly Mutts has been committed to saving the lives of pets who have found themselves homeless for many reasons. Our mission is to reduce the number of animals euthanized at county shelters in the metro Atlanta area.
We provide ongoing physical, medical, and emotional care, including spay and neutering, before placing animals in loving, permanent homes. Our goal is to transform abused, abandoned, and unwanted pets into cherished companions for life.
We look forward to hearing from you and finding the right person to join our team.
